Fleet Coordinator and Part Time Driver Guide

Part Time posted 4 weeks ago
  • Vancouver, British Columbia, Canada, V6E3V6 View on Map
  • Post Date : March 23, 2021
  • Apply Before : April 22, 2021
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Job Detail

  • Sectors Transport

Job Description

Fleet Operations:

  • Organize and keep up-to-date all required fleet documentation & permits; Including Commercial Vehicle Inspections, NSC, Insurance, PTB Certification, DOT Update, repair logs, fuel logs
  • Maintain and inspect driver logs through Big Road /Fleet Complete ELD log monitoring, as well as enforcing rules with drivers
  • Oversee maintenance of the in-house fleet of 7+ mini-coaches
  • Schedule CVIP inspections
  • Schedule bi-annual driver check-ups
  • Regular service (on schedule)
  • Repair or arrange repairs on vehicles to keep them in safe service
  • Cleaning – ensuring guides are cleaning vehicles and inspection is conducted regularly. Ensuring that there are enough cleaning supplies in the vehicles for Covid Safety protocols
  • Organize e-documentation and hard copy filing of all things fleet & driver-guide related
  • Have the ability to assess problems and do repairs and maintenance 
  • Oversee bus yard, including maintaining an inventory of supplies and equipment at the yard 

Driver Guide and Driver HR:

  • Assist the Operations Manager with the recruitment, training, and evaluation of driver guides and drivers
  • Conduct on-going driver training
  • Maintain driver guide and driver records
  • Improve existing driver-guide training
  • Assist with scheduling when required
  • Tour Guiding / Driving – From time to time, you will also be expected to guide and/or drive groups on tours and excursions, particularly in emergency situations (i.e. if a guide fails to show up for a tour / if we have a bus breakdown and need to shuttle passengers, etc.)  

Logistics and Operations:

  • Assist in organizing our fleet and drivers according to the on-going and custom tours schedules, ensuring that they aren’t overbooked and are being utilized as much as possible
  • Assist in managing our relationships with outsourced transportation reservations with suppliers, including Charter Bus Lines, Universal Coach Lines, Wilson’s, Third Wave, etc. 
  • Identify when our buses will be used for trips that we previously planned on using a charter bus for and assist in ensuring the charter buses are cancelled in time according to cancellation policies.
  • Review new tour/custom tour itineraries to ensure they comply with driver hours
  • Ensure equipment and supplies such as Tents, Sleeping bags, Ski gear is loaded into appropriate vehicles
  • Maintain equipment and supply inventory at the yard
  • Assist our drivers while they are on tour (via phone call) if they have any fleet-related questions or concerns.

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